Finance Administration – Assistant

Location Swansea
Salary£18,000 to £24,000
Contract TypeFixed-Term/Contract


The Opportunity

Bionema Limited is looking for an experienced Finance and Administrative Assistant for a 12-month fixed term contract. This is an excellent opportunity at Bionema, a leading biotechnology business based within Swansea University, Singleton Campus. The candidate will report to the Finance Manager working alongside the finance team. Candidates with relevant experience are encouraged to apply.

Key Duties and Responsibilities

  • Work closely with Finance Manager to ensure smooth operation of all finance matters.
  • Banking Cheque’s and collecting cash.
  • Cashbook functions and bank & cash reconciliations (upkeep of cash and petty cash book including Purchase Ledger).
  • Creating New Customer & Supplier accounts
  • Assisting with the creation of Purchase Orders, Delivery notes, Sales invoices & Remittances.
  • Send customer statements for outstanding invoices/overdue payments.
  • Managing proforma’s and releasing paid orders.
  • Liaise with customers to resolve queries.
  • Record online order payments as required.
  • Assisting credit control.
  • Product returns procedure administration.
  • Assist with stock level monitoring and ordering.
  • Disposing of expired chemical stock.
  • Data entry and manual record of chemical stock with speed and accuracy.
  • Data entry and reconciliation of Timesheets with Works Manager.
  • The accurate administration of all finance data into Sage accounting software with speed and accuracy.
  • Responsibility for the Fixed Asset Register.
  • Compliance and administration of Licences and Warrantees.
  • Sales Ledger month end; balance, save and print the Invoice, Credit Note and Cash Audit Trails.
  • Balance, save and print the Aged Receivables (detailed and summary).
  • Purchase ledger processing and reconciling supplier statements.
  • The creation of financial management reports as requested.
  • Monitoring and administration of the financial budgets.
  • Administration of the Purchase Ledger.
  • Responsibility for checking that charges on Purchase Invoices match those identified on the Purchase Request Forms.
  • Plan, organise and manage own workload to ensure your contribution to the company’s monthly financial reporting process is achieved in a timely and accurate manner.
  • Assist with end of year preparation and procedures
  • General office administration
  • Correct administration on all aspects and tasks that are required of you.
  • Providing a welcoming and inviting reception to all visitors.
  • Providing a good telephone response and following up issues that have been brought to your attention.
  • To deal with general queries and be responsible for keeping those concerned informed and arriving at a solution that is disseminated to all parties.
  • All other ad hoc finance & admin duties as requested by line manager.

Skills / Experience

  • Previous experience within a finance is preferable or educated in related discipline.
  • Experience with MS office.
  • Experience of working within an Administration team.
  • Excellent communication skills and attention to detail.
  • The successful candidate will be a highly motivated, proactive and enthusiastic individual using own initiatives to solve the problems.

How to Apply

To apply for this position, please send your CV, completed Application Form and Covering Letter to Meraj Syeda (by email no later than Friday at 12:00 each week for review.

Informal enquiries should be emailed to: Dr Minshad A. Ansari 

Please note that candidates who do not meet essential criteria will not be included for assessment.

Advert will remain live until the role has been filled.